Lesson 14 - Sharing Documents

True/False
Indicate whether the statement is true or false.

____	1.	Adding comments to a document allows reviewers to provide feedback without changing the content of the document.

____	2.	The Track Changes button is a toggle button.

____	3.	When you move text with Track Changes turned on, the text in its new location is shown in green font with a double-strikethrough.

____	4.	You can choose whether comments will be included when you print the document.

____	5.	It is impossible to remove Marked as Final status.

____	6.	When you click a comment in the Reviewing pane, the insertion point is moved to that location in the document window.

____	7.	Files that are marked as final in Microsoft Office 2010 are still read-only when opened with an earlier version of Microsoft Office.

____	8.	The print queue shows information about print jobs that are waiting to print.

____	9.	Encryption is a standard method for encoding data.

____	10.	If you forget the password of an encrypted document, the file can still be reopened.

Multiple Choice
Identify the choice that best completes the statement or answers the question.

____	1.	The Track Changes feature is located on the ____ tab.
a.	Review	c.	Home	
b.	Proofing	d.	File	

____	2.	When the Track Changes feature is toggled on with default settings, ____ text is identified in a different font color and with an underline.
a.	deleted	c.	formatted	
b.	new	d.	All of the above.	

____	3.	Which of the following is NOT true about revision marks in a document?
a.	Position the mouse pointer over inserted text to display a ScreenTip that shows a user name, date, and time.	
b.	You can change the user name in the Word Options dialog box.	
c.	A vertical mark in the right margin indicates the lines of text that contain revisions.	
d.	The Track Changes feature is on when the button has an orange highlight.	

____	4.	Which of the following is NOT true about comments and revision marks?
a.	When revisions are set to show inline, the comment reference numbers appear in brackets in the line of text.	
b.	Comments are automatically numbered sequentially.	
c.	When you move or copy text with a comment, the comment markup is pasted with the text.	
d.	All of the above are true.	

____	5.	The accompanying figure shows the ____ Pane.
a.	Reviewing	c.	Proofing	
b.	Track Changes	d.	Summary	

____	6.	Which of the following is NOT true about showing and hiding markup?
a.	You can choose to show only the edits from a specific reviewer.	
b.	There is a limit of eight reviewers per document.	
c.	You can hide the entire markup.	
d.	Word assigns different colors for reviewers.	

____	7.	When a document is marked as final, all of the following are true, EXCEPT: ____.
a.	Editing is disabled.	
b.	Markup is still shown.	
c.	Others can open and view the file.	
d.	When you share the document, others know they are viewing the final version.	

____	8.	Which of the following is NOT true about printing a document?
a.	When you click the Print button in Backstage view, the content in the active window is sent directly to the printer.	
b.	You can specify the number of copies and range of pages to print.	
c.	Most print options vary widely for different applications.	
d.	A preview of the print layout is displayed in Backstage view.	

____	9.	To print a range of pages, use a(n) ____ to indicate the page range.
a.	comma	c.	underscore	
b.	period	d.	hyphen	

____	10.	When enabled, the ____ setting prints all of the pages in one copy of the document before printing the next copy.
a.	custom	c.	duplex	
b.	collating	d.	print queue	

____	11.	The accompanying figure shows an example of ____.
a.	Backstage view	c.	the Print dialog box	
b.	Print Preview	d.	the print queue	

____	12.	Which of the following is most likely the cause if nothing happens when you try to print a document?
a.	Your document may be blocked by one or more documents waiting to be printed.	
b.	The margins are less than 0.5”.	
c.	The printer driver is not installed.	
d.	The printer may be low on ink or toner.	

____	13.	If the printed document does not look the same as what you see on the screen, ___.
a.	change the font to TrueType	
b.	install an updated printer driver	
c.	the printer may be low on or out of ink or toner	
d.	check the print queue	

____	14.	Information such as the author of the document or the date the document was created is referred to as ____.
a.	soft copies	c.	metadata	
b.	hard copies	d.	docudata	

____	15.	PDF stands for ____ Document Format.
a.	Printable	c.	Portable	
b.	Program	d.	PowerPoint	

____	16.	Which of the following is NOT true about protecting documents?
a.	To create a strong password, use a combination of text, numbers, and symbols.	
b.	Passwords are case sensitive.	
c.	Passwords should be at least four characters in length.	
d.	You can create a second password that enables users to edit and save changes to an encrypted document.	

Lucy and Margarita are collaborating on a document together.

____	17.	Which of the following is NOT true about the edits in Lucy and Margarita’s document?
a.	Red font indicates moved content.	
b.	All of Lucy’s edits will be in the same color.	
c.	Comments can appear anywhere in the document.	
d.	When the revisions are shown inline, there is no markup to indicate format changes.	

____	18.	Lucy opens the Reviewing pane to view Margarita’s changes. Which of the following is NOT true about the Reviewing pane?
a.	The Reviewing pane can be shown vertically or horizontally.	
b.	You cannot edit comments in the Reviewing pane.	
c.	At the top, a summary shows the number of revisions.	
d.	You can use the scroll bar to view additional comments.	

Ken is helping Mary troubleshoot her printer problems.

____	19.	Mary wants to stop the document from being printed, but leave it in the print queue. Ken tells her to use the ____ command.
a.	Resume	c.	Pause	
b.	Restart	d.	Cancel	

____	20.	Mary tells Ken that she didn’t get a printed document, and Word itself stops running. Ken tells her that ____.
a.	the printer may be out of paper	
b.	the document may be from a previous version of Word	
c.	the paper may be jammed	
d.	the printer driver is likely not installed	

Lesson 14 - Sharing Documents
Answer Section

TRUE/FALSE

	1.	ANS:	T	PTS:	1	REF:	Mod 2-102

	2.	ANS:	T	PTS:	1	REF:	Mod 2-103

	3.	ANS:	F	PTS:	1	REF:	Mod 2-105

	4.	ANS:	T	PTS:	1	REF:	Mod 2-106

	5.	ANS:	F	PTS:	1	REF:	Mod 2-110

	6.	ANS:	T	PTS:	1	REF:	Mod 2-111

	7.	ANS:	F	PTS:	1	REF:	Mod 2-111

	8.	ANS:	T	PTS:	1	REF:	Mod 2-114

	9.	ANS:	T	PTS:	1	REF:	Mod 2-127

	10.	ANS:	F	PTS:	1	REF:	Mod 2-128

MULTIPLE CHOICE

	1.	ANS:	A	PTS:	1	REF:	Mod 2-102

	2.	ANS:	B	PTS:	1	REF:	Mod 2-104

	3.	ANS:	C	PTS:	1	REF:	Mod 2-104

	4.	ANS:	D	PTS:	1	REF:	Mod 2-107

	5.	ANS:	A	PTS:	1	REF:	Mod 2-108

	6.	ANS:	B	PTS:	1	REF:	Mod 2-109

	7.	ANS:	B	PTS:	1	REF:	Mod 2-110

	8.	ANS:	C	PTS:	1	REF:	Mod 2-112

	9.	ANS:	D	PTS:	1	REF:	Mod 2-113

	10.	ANS:	B	PTS:	1	REF:	Mod 2-114

	11.	ANS:	D	PTS:	1	REF:	Mod 2-115

	12.	ANS:	A	PTS:	1	REF:	Mod 2-119

	13.	ANS:	A	PTS:	1	REF:	Mod 2-119

	14.	ANS:	C	PTS:	1	REF:	Mod 2-120

	15.	ANS:	C	PTS:	1	REF:	Mod 2-123

	16.	ANS:	C	PTS:	1	REF:	Mod 2-127

	17.	ANS:	A	PTS:	1	REF:	Mod 2-105	TOP:	Critical Thinking

	18.	ANS:	B	PTS:	1	REF:	Mod 2-108	TOP:	Critical Thinking

	19.	ANS:	C	PTS:	1	REF:	Mod 2-116	TOP:	Critical Thinking

	20.	ANS:	D	PTS:	1	REF:	Mod 2-119	TOP:	Critical Thinking